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Fleet Specialist

Location: Rochester
Posted on: June 24, 2022

Job Description:

Responsible for providing the Fleet Department with analytical, and reporting support related to management of maintenance and fuel expense, inventory tracking. SHIFT Monday - Friday, 8:00am - 5:00pm with 1 hr lunch MAJOR DUTIES AND RESPONSIBILITIES Actively and consistently support all efforts to simplify and enhance the customer experience Provide monthly reports on maintenance expenses, fuel expenses and inventory levels. Responsible for maintaining, monitoring and managing vehicle assignment information in Fleet database Maintain a minimum number of vendors to maintain vehicles to insure quality, timeliness of service and at a rate comparable to a) prevailing market prices and b) of similarly qualified providers. Insure that pending repair and maintenance POs are approved within 4 hours. Identify chronically unreliable equipment and keep a running log of equipment that is high priority for replacement. Receive new vehicles and insure that both the condition of the vehicles is acceptable and the paperwork documenting the transfer of equipment is properly completed and preserved. Monitor and resolve any quality or on time delivery issues of vehicle repairs Perform periodic vehicle inventory and maintain accuracy Provide guidance, define and communicate policies and procedures to external and internal customers. Insure deadlines are met Respond to correspondence (phone, email, etc.) with a high degree of accuracy and timeliness Assist in invoice/budget tracking Act as the Managed Area liaison with the fleet maintenance and fuel management companies. Perform other duties as requested by supervisor PREFERRED QUALIFICATIONS Skills / Abilities and Knowledge Ability to read, write, speak and understand English Ability to communicate orally, and in writing, in a clear and concise manner Ability to handle multiple projects and tasks Ability to maintain confidentiality of information Ability to make decisions and solve problems while working under pressure Ability to prioritize and organize effectively Ability to show judgment and initiative to accomplish job duties Ability to use personal computer and software applications (Proficiency with Microsoft Access and Excel is required and report writing skills preferred.) Ability to work with others to resolve problems and handle requests Working familiarity w/current alternative fuel technologies Experienced and knowledgeable in the use of core MS Office applications (Outlook, Word, Excel, Power Point) Proficiency with FMS database and reporting tools Knowledge and ability to use the following office equipment telephone, copier, fax and calculator Excellent analytical skills Knowledge of cable television products and services Ability to negotiate with vendors on price, delivery, quality, etc EDUCATION An Associate Degree from an accredited college or university with emphasis in Automotive Technology, Business, or a related field is preferred or five years experience in Fleet Management CAFS certification from NAFA RELATED WORK EXPERIENCE Number Of Years Fleet Administration work experience 5 Vehicle repair experience 1 Customer Service 2 WORKING CONDITIONS Office environment and field environment including vendor repair shops. GFR345 314297 314297BR

Keywords: SPECTRUM, Rochester , Fleet Specialist, Professions , Rochester, New York

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