Administration - Contractor - D
Company: Innova
Location: Rochester
Posted on: February 3, 2025
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Job Description:
A client of Innova Solutions is immediately hiring an
Administrative Assistant.
Scroll down to find an indepth overview of this job, and what is
expected of candidates Make an application by clicking on the Apply
button.
Position Type: Full time Contract, Contract to direct
Duration: 12 Months
Location: Rochester, NY (Onsite)
As an Administrative Assistant, you will:
Seeking an Administrative Assistant to perform administrative and
staff support.
The individual must demonstrate the highest level of personal
integrity, professionalism, and work ethics as well as delivering a
high level of customer service for internal customers.
They are meticulous at task management and execution
excellence.
They have a focus on problem identification and are capable of
independently defining and implementing solutions.
Easily adapts to changing environments and multiple competing
demands.
It is equally comfortable working as an individual or in a group
setting and could interact with all levels of management.
The Administrative Assistant will provide support with the ability
to predict, anticipate and execute the business needs of the
function.
Maintain calendars; schedule and coordinate in-person and virtual
(Zoom/Teams) meetings, events, interviews, and appointments;
reserve conference rooms.
Create/manage Excel spreadsheets, PowerPoint presentations,
reports, action item logs.
Accurately document meetings and publish meeting minutes.
Manage upkeep of administrative folders on Sharepoint
Manage and edit weekly reports, including deadline reminders to
staff
Answer phone calls, screen and route calls, and assist callers with
inquiries.
Coordinate and track workspace assignments - ensure spaces are
prepared for office moves and new hires.
Arrange travel itineraries and assist with timely submission of
expense reports.
Manage for timely fulfillment and processing of Purchase Requests,
Non-POs, P-Card, and cost transfers (Ariba, SAP, etc.)
Manage and keep Supplier/Agency NDAs current
Manage office supply inventory and process office supply
orders.
Monitor timecard activities and ensure timely completion.
Maintain the organizational chart for the department.
Proper handling of documentation and assets per security
requirements.
Sort company mail as received and process interplant mail.
Contact person for waste management / pest control and janitorial
supplies.
Manage and track e-mail distribution lists and permissions
Support the creation of presentation material for senior executive
level briefings.
Serve as event planning/coordinator for multiple events of varying
size and nature, including access to the Customer Experience
Center.
Due to the complex and confidential nature of the position,
knowledge of and adherence to the company's policies and procedures
is required.
Perform other tasks and assignments as needed.
The ideal candidate will have:
High School Diploma or equivalent and a minimum of 8 years of prior
relevant experience or 2 years post-Secondary/Associates Degree
with a minimum of 4 years of prior related experience.
Microsoft office suite of tools including Power Point, Word, Excel
and Outlook.
Enterprise procurement processes and software, such as Ariba, SAP,
etc.
Exceptional customer service orientation with excellent
communication skills, strong judgment/problem solving skills,
interpersonal skills, and team collaboration.
Well organized, resourceful, multi-tasker, attention to detail,
ability to anticipate assistance needs and take initiative.
Flexible in the face of changing priorities and the ability to
interact positively with executives, managers, customers, and other
administrators.
Effectively handle multiple simultaneous projects.
Qualified candidates should APPLY NOW for immediate consideration!
Please hit APPLY to provide the required information, and we will
be back in touch as soon as possible.
We are currently interviewing to fill this and other similar
positions. If this role is not a fit for you, we do offer a
referral bonus program for referrals that we successfully place
with our clients, subject to program guidelines. ASK ME HOW.
Thank you!
Naval Sisodia
(+1) 218-319-7936
naval.sisodia@innovasolutions.com
PAY RANGE AND BENEFITS:
Pay Range*: $35-$39 per hour.
*Pay range offered to a successful candidate will be based on
several factors, including the candidate's education, work
experience, work location, specific job duties, certifications,
etc.
Benefits: Innova Solutions offers benefits( based on eligibility)
that include the following: Medical & pharmacy coverage,
Dental/vision insurance, 401(k), Health saving account (HSA) and
Flexible spending account (FSA), Life Insurance, Pet Insurance,
Short term and Long term Disability, Accident & Critical illness
coverage, Pre-paid legal & ID theft protection, Sick time, and
other types of paid leaves (as required by law), Employee
Assistance Program (EAP).
ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in
Atlanta, Georgia, Innova Solutions employs approximately 50,000
professionals worldwide and reports an annual revenue approaching
$3 Billion. Through our global delivery centers across North
America, Asia, and Europe, we deliver strategic technology and
business transformation solutions to our clients, enabling them to
operate as leaders within their fields.
Recent Recognitions:
Named One of America's Best Employers for New Grads by Forbes
(2024
Named One of the Best Companies to Work for by U.S. News & World
Report (Private Companies List, 2024-2025)
One of the Largest IT Staffing Firms in the US - Ranked #3 by
Staffing Industry Analysts (SIA, 2024)
One of the Largest Staffing Firms in the US - Ranked #13 by
Staffing Industry Analysts (SIA, 2024; includes Innova Solutions,
Volt, & HireGenics)
Named One of the Top Ten Private Companies in Atlanta by the
Atlanta Business Chronicle (2023)
One of the Largest Certified Minority Business Enterprises (MBEs)
in the United States (NMSDC, 2024)
AWS Advanced Tier Services Partner with 100+ certifications
Website: https://www.innovasolutions.com/
Innova Solutions is an Equal Opportunity Employer and prohibits any
kind of unlawful discrimination and harassment. Innova Solutions is
committed to the principle of equal employment opportunity for all
employees and to providing employees with a work environment free
of discrimination and harassment on the basis of race, color,
religion or belief, national origin, citizenship, social or ethnic
origin, sex, age, physical or mental disability, veteran status,
marital status, domestic partner status, sexual orientation, or any
other status protected by the statutes, rules, and regulations in
the locations where it operates. If you are an individual with a
disability and need a reasonable accommodation to assist with your
job search or application for employment, please contact us at
hr@innovasolutions.com or (770) 493-5588. Please indicate the
specifics of the assistance needed. Innova Solutions encourages all
interested and qualified candidates to apply for employment
opportunities. Innova Solutions (HireGenics/Volt) does not
discriminate against applicants based on citizenship status,
immigration status, or national origin, in accordance with 8 U.S.C.
- 1324b.
The company will consider for employment qualified applicants with
arrest and conviction records in a manner that complies with the
San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance
Initiative for Hiring Ordinance, and other applicable laws.
Keywords: Innova, Rochester , Administration - Contractor - D, Other , Rochester, New York
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