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Administration - Contractor - D

Company: Innova
Location: Rochester
Posted on: February 3, 2025

Job Description:

A client of Innova Solutions is immediately hiring an Administrative Assistant.

Scroll down to find an indepth overview of this job, and what is expected of candidates Make an application by clicking on the Apply button.

Position Type: Full time Contract, Contract to direct
Duration: 12 Months
Location: Rochester, NY (Onsite)

As an Administrative Assistant, you will:
Seeking an Administrative Assistant to perform administrative and staff support.
The individual must demonstrate the highest level of personal integrity, professionalism, and work ethics as well as delivering a high level of customer service for internal customers.
They are meticulous at task management and execution excellence.
They have a focus on problem identification and are capable of independently defining and implementing solutions.
Easily adapts to changing environments and multiple competing demands.
It is equally comfortable working as an individual or in a group setting and could interact with all levels of management.


The Administrative Assistant will provide support with the ability to predict, anticipate and execute the business needs of the function.
Maintain calendars; schedule and coordinate in-person and virtual (Zoom/Teams) meetings, events, interviews, and appointments; reserve conference rooms.
Create/manage Excel spreadsheets, PowerPoint presentations, reports, action item logs.
Accurately document meetings and publish meeting minutes.
Manage upkeep of administrative folders on Sharepoint
Manage and edit weekly reports, including deadline reminders to staff
Answer phone calls, screen and route calls, and assist callers with inquiries.
Coordinate and track workspace assignments - ensure spaces are prepared for office moves and new hires.
Arrange travel itineraries and assist with timely submission of expense reports.
Manage for timely fulfillment and processing of Purchase Requests, Non-POs, P-Card, and cost transfers (Ariba, SAP, etc.)
Manage and keep Supplier/Agency NDAs current
Manage office supply inventory and process office supply orders.
Monitor timecard activities and ensure timely completion.
Maintain the organizational chart for the department.
Proper handling of documentation and assets per security requirements.
Sort company mail as received and process interplant mail.
Contact person for waste management / pest control and janitorial supplies.
Manage and track e-mail distribution lists and permissions
Support the creation of presentation material for senior executive level briefings.
Serve as event planning/coordinator for multiple events of varying size and nature, including access to the Customer Experience Center.
Due to the complex and confidential nature of the position, knowledge of and adherence to the company's policies and procedures is required.
Perform other tasks and assignments as needed.


The ideal candidate will have:
High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.
Microsoft office suite of tools including Power Point, Word, Excel and Outlook.
Enterprise procurement processes and software, such as Ariba, SAP, etc.
Exceptional customer service orientation with excellent communication skills, strong judgment/problem solving skills, interpersonal skills, and team collaboration.
Well organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs and take initiative.
Flexible in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators.
Effectively handle multiple simultaneous projects.


Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.

Thank you!
Naval Sisodia
(+1) 218-319-7936
naval.sisodia@innovasolutions.com

PAY RANGE AND BENEFITS:
Pay Range*: $35-$39 per hour.

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions:
Named One of America's Best Employers for New Grads by Forbes (2024
Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025)
One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024)
One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)
Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)
One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)
AWS Advanced Tier Services Partner with 100+ certifications


Website: https://www.innovasolutions.com/

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hr@innovasolutions.com or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. - 1324b.
The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Keywords: Innova, Rochester , Administration - Contractor - D, Other , Rochester, New York

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