Program Assistant, Simon Alumni Engagement
Company: University of Rochester
Location: Rochester
Posted on: May 26, 2023
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Job Description:
Responsibilities
Overview:
The Program Assistant, with minimal direction and with latitude for
independent judgment, implements a robust Simon Advancement event
calendar and alumni engagement plan, in accordance with the Senior
Director. This position is responsible for a wide range of
departmental duties, primarily executing events and meetings for
alumni, top level donors and prospects both locally, domestically
and internationally. This role will continually benchmark Simon
Advancement stewardship and event protocols, using benchmark
analysis to recommend new strategies to ensure high quality output.
This position involves considerable interaction with alumni,
advancement staff, Simon School dean's office, faculty members,
vendors, and other constituents. A Large portion of this role will
consist of data management and analysis, as it relates to events
and general stewardship and fundraising for the Simon Advancement
program.
Responsibilities:
40% Event Management and Execution
Events Work closely with Senior Director to execute high impact
events for Simon's alumni, donors, students, and friends. Ensure
that each event is successful through
Invitation list generation
Invitation mailing - electronic registration
Back-end of events in OASIS and Intranet
Name tags
Event follow up
Registration and RSVP's, confirmation and pre-event follow up
Day-of event responsibilities including check-in and name tags and
event packing
Post event reporting and summaries
finance and attendance reports and financial reconciliation
gift processing, event acknowledgements and follow-up
30% Utilization of OASIS for Event Management
Will be responsible for the proper event planning and tracking of
events in OASIS to include:
In coordination with data teams, data mine and pull strategic lists
of constituencies to be engaged for targeted events and
programs.
Insure proper coding of allocations, accounts, premium coding,
projects coding, and appeal codes for each event.
Process gifts and other event revenue for Simon events.
Enter the proper event coding for all invited guests and those in
attendance for events. Guarantee the accuracy of event revenue and
data to ensure compliance through proper coding and result in an
accurate index to facilitate prospect and volunteer management and
strategic approaches to events.
Will assist in the management of volunteers as well as interface
with Administrative support staff to execute clerical duties as
they relate to programs and events.
20% Volunteer Management
10% Communication
Qualifications:
Bachelor's degree, 1-2 years of work experience; or an equivalent
combination of education and experience.
Higher-education experience preferred, as is experience with event
logistics.
Exceptional attention to detail and ability to plan, prioritize,
and track details of multi-stage projects and multiple tasks
Demonstrated ability to work with minimal supervision but as a
member of a team to accomplish objectives
Strong customer service experience
Effective interpersonal communication skills
Capability with Microsoft Office suites of programs, relational
customer databases, and basic office equipment.
Occasional travel outside of the Rochester area; evening and
weekend work
Ability to climb stairs and lift boxes and other supplies. Access
to car and ability to do errands on campus and within the local
area as needed
A personal belief in mission, goals and objectives of private
higher education
The University of Rochester is committed to fostering, cultivating,
and preserving a culture of equity, diversity, and inclusion to
advance the University's mission to Learn, Discover, Heal, Create -
and Make the World Ever Better. In support of our values and those
of our society, the University is committed to not discriminating
on the basis of age, color, disability, ethnicity, gender identity
or expression, genetic information, marital status,
military/veteran status, national origin, race, religion/creed,
sex, sexual orientation, citizenship status, or any other status
protected by law. This commitment extends to the administration of
our policies, admissions, employment, access, and recruitment of
candidates from underrepresented populations, veterans, and persons
with disabilities consistent with these values and government
contractor Affirmative Action obligations.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Location: Central Administration
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 051
Schedule: 8 AM-5 PM; SOME WKENDS/HOL
Keywords: University of Rochester, Rochester , Program Assistant, Simon Alumni Engagement, Other , Rochester, New York
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