Receptionist

Company: Strategic Building Solutions LLC
Location: Rochester
Posted on: March 17, 2023

Job Description:

Overview Bergmann, an affiliate of Colliers Engineering & Design, is seeking a Recptionist to work in our Rochester, NY office. Responsibilities Greet and direct visitors, clients, and staff as they call or enter the building with a positive, helpful attitude. Announce visitor's arrival to appropriate personnel.--- Greeting couriers and various other service providers.--- Communicate in a professional, friendly, and efficient manner.--- Maintain control of the front door and other areas, as assigned. --- Screen and direct MS Teams computerized telephone system. Take and relay messages to appropriate personnel.--- Provide callers with address, directions, and other information as it pertains to this office.--- Send, receive, sort, and route all mail and deliveries.--- Open, date stamp and scan incoming checks and invoices. Keep appropriate records and forward to Accounting.--- Maintain postage meter and supplies.--- Prepare packages for shipment, US Mail, FedEx, etc. and maintain supplies needed.--- Order, receive and maintain office supplies.--- Order, receive and setup/clean up lunches & dinners for scheduled meetings.--- Develop and maintain current and accurate records of vendors/suppliers, as required.--- Establish and maintain relationship with co-workers, support and build relationships across all offices.--- Assist with office social event planning, set up, and take down.--- Assist with rental car reservations, pickups, and returns.--- Distribution of parking garage passes; parking validations for guests.--- Office key fob distribution.--- Ensure the lobby reception desk area remains tidy and organized.--- Perform clerical tasks to support daily operations.--- Serve as support for our Printing and Media Services Department. Proficiency in printing equipment, drawing sets, binding machines, scanning, etc.--- Other duties as assigned. Physical Requirements High school diploma required.--- At least two years of relevant or equivalent experience is desired.--- Proficiency with MS Teams, Word, Excel, and Outlook required.--- Excellent customer service skills required.--- Excellent interpersonal communication skills required.--- Must be reliable and punctual; Hours 7:30 am - 4:30 pm, 1-hour lunch, five days in office, minimal overtime.--- Must be detail oriented and able to multi-task.--- Professional appearance and demeanor. What We Offer At Colliers Engineering & Design, our people are our most important resource. That's why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities. This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week. We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women's Organization and ongoing philanthropic opportunities. Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success

Keywords: Strategic Building Solutions LLC, Rochester , Receptionist, Other , Rochester, New York