Financial Coordinator

Company: Rochester Institute of Technology
Location: Rochester
Posted on: January 27, 2023

Job Description:

**7502BR** **Position Title:** Financial Coordinator **Organization:** NTID Deaf Health Care & Biomedical Science Hub **Job Responsibilities:** The Deaf Hub Financial Administrator will be responsible for high-level financial support for the implementation, organization, and sustainability of tasks that support the Deaf Hub. The position provides financial administration of a large and complex portfolio of accounts, including sponsored grants and contracts, subawards, gift accounts, intramural funded projects, research center operating budgets, special projects, F&A accounts, and other funding. Responsible for developing and administering project and program spending plans and processes through budget management, data analysis and projections, monthly budget reconciliations, reporting, and record retention. Responsible for management of all accounting and personnel transactions, and providing financial and administrative advisement to Deaf Hub faculty, staff, awardees, proponents, recipients, contractors and project participants. Applies strong internal controls for compliance with RIT/NTID policies and sponsor regulations and terms and conditions of the award. Provides financial services and performs in a lead role in the administration and implementation of funded projects for the Deaf Hub operating budgets, and other assigned accounts: + Develop plans and programs for spending and management of all fiscal activities in accordance with approved budget. Create budgets with effort planning. Analyze budget data and prepare budget projections for PIs. Meet regularly with PIs and at least quarterly with SPA rep to review and provide guidance on budget status and progress toward meeting project goals. + Responsible for maintaining budgets and all aspects of finance pertaining to grants and projects. Perform account reconciliation and process journal entries necessary to accurately depict grant spending and appropriately budgeted expenses. Monitor all project accounts and make adjustments as necessary to resolve account deficits and/or issues. + Work directly with PI's and provide guidance in collaboration with SPA, to ensure funded projects and programs compliance with the terms and conditions of specific sponsored programs and RIT/NTID research policies and procedures, as well as attending to the Deaf Hub researchers' needs. Manage an extensive portfolio of projects for the PIs and the Deaf Hub. + Administer all financial transactions, including but not limited to contracts, vendor setups, purchase orders, human subject fees, travel expense reimbursements, honoraria, equipment and supplies purchases, invoice payments, stipend payments, tuition remission, payroll changes, journal entries, and cost transfers. + Continuously serve on ad hoc teams (e.g., website development, search committees) and on other various Deaf Hub and college wide committees. + Periodically lead one or more special projects or processes, which may include acting as the department's liaison with PI's, senior administrators, or external agencies. Provide other Deaf Hub departmental administrative services: + Collaborate with international entities for processing independent contractor contracts, travel, and wire transfers. + Provide NTID Finance & Budget Office with monthly status reports of spending. + Follow annual fiscal year-end closing procedures for RIT (June 30) and NTID (September 30). + Attend Project Initiation Meeting (PIM) for sponsored projects with PI, Sponsored Research Services (SRS) and Sponsored Programs Accounting (SPA). + Facilitate new account setups and fund transfers for intramural projects. Coordinate the PIM with PIs. + Facilitate required documentation for SPA, including effort report certifications, participant payments, human subject fee disbursements, cost transfers, journal entries, and project closeouts. + Maintain essential grant and project files in accordance with sponsor requirements and RIT's record retention policies. + Maintain knowledge of and ability to interpret sponsor and institutional policies in all areas of financial administration. + Apply strong internal controls for compliance. + Assist SPA and PIs to prepare for audits as requested. + Navigate multiple systems/applications utilized across campus. + Participate in professional development for annual renewal of Sponsored Programs Accounting & Regulatory Certification (SPARC). + Attend project team meetings as requested. + Other duties as assigned. Provide guidance to Deaf Hub Sr. Staff Assistant with procurement card transactions, review budget assignments, RIT/NTID policies/procedures and compliance issues. **FLSA Category:** Non-exempt **Requisition Number:** 7502BR **College/Division:** National Technical Institute for the Deaf **Required Application Documents:** Cover Letter, Curriculum Vitae or Resume, List of References **Employment Category:** Fulltime **Additional Details:** The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to . Determinations on requests for reasonable accommodation will be made on a case-by-case basis. **Required Minimum Education Level:** Bachelors or Equivalent Experience **How To Apply:** In order to be considered for this position, you must apply for it at: . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number. **Wage Band (:** 116H **Required Qualifications:** Education/Experience: + Bachelor's degree or equivalent experience in Business Administration, Accounting, Data Processing or related field + 4+ years' experience with business administration, project management, accounting and grants management Skills: + Proficiency in a sign language is required, coupled with an ability to communicate effectively with a wide range of DHH individuals + Ability to: + establish and maintain effective working relationships with administrators, faculty, staff and students + develop knowledge of, respect for, and skills to engage with people from diverse cultures and backgrounds + manage high volume and complex transactions + manage multiple projects under tight deadlines + interpret policies and apply them for others + Strong problem-solving skills; ability to analyze information and research a variety of sources to identify and resolve problems/issues + Independent judgment, strong organization and communication skills and customer service focus + Excellent time management skills + Experience working with sensitive and/or confidential information + Demonstrated knowledge and application of standard budgeting procedures + Demonstrable experience complying with institutional and governmental regulations, processes and procedures + Stays current on compliance regulations in all areas of financial administration + Sponsored Programs Accounting & Regulatory Certification (SPARC) or equivalent training; proficiency in MS Office Suite and Oracle Business Systems(or similar financial systems) **Preferred Qualifications:** + MS in accounting, business administration, or closely related field + Experience working with the deaf community on projects related to health, research, or health care + Knowledge and experience with accounting cycles, particularly monthly budget reconciliations and annual fiscal year-end closure processes + Experience with all types of award mechanisms, including grants, contracts, and subcontracts + Knowledge and understanding of research ethics and confidentiality principles + Knowledge and experience with Accounting and Human Resources policies, practices and procedures + Familiarity with federal and New York State labor laws and basic human resources practices + Experience with international financial transactions and travel + Experience with Kenexa Brass Ring or similar online applicant tracking system **Department/College Description:** The Deaf Health Care and Biomedical Science Hub (Deaf Hub) aims to improve the healthcare training experience through mentoring students and professionals, to increase universal access in the health system by working with the community of health professionals, and to strive for better health of deaf and hard-of-hearing people informed by research. The Deaf Hub works towards the long-term goal of increasing the number of deaf and hard-of-hearing people entering health care and biomedical science careers. The Deaf Hub achieves its goals in six categories by: + Mentoring deaf and hard-of-hearing students interested in a career in health care or biomedical science. + Supporting the continued success of existing biomedical and healthcare conferences for deaf and hard-of-hearing trainees and professionals. + Providing professional development and training opportunities for healthcare professionals. + Improving the health care and biomedical knowledge and sign language skills of American Sign Language interpreter + Developing health systems employers' awareness of deaf and hard-of-hearing individuals as qualified for a career in health care and biomedical science, including how they can be hired and successfully integrated into the healthcare workforce. + Supporting the dissemination of accessible content to help healthcare professionals work efficiently with their deaf and hard-of-hearing patients. More information about the Deaf Hub can be found on their website (**Shift:** Day **What do we believe at RIT?:** Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring. As a member of the RIT community, you'll receive a comprehensive employee benefits package (that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few). **Work Location:** Henrietta Campus - 100% **Commitment To Safety:** COVID 19: Please familiarize yourself with the requirements of the RIT Safety Plan (. Information on the responsibility for each employee can be found on the RIT Ready (website. As per the RIT Employee COVID-19 Vaccination Policy (, all university employees must be fully vaccinated for COVID-19. Vaccination exemptions may be granted: (1) to employees who are unable to be vaccinated due to a medical condition or disability; (2) on the basis of an employee's sincerely held religious belief, practice, or observance, or (3) to employees who are fully remote and sign an Employee Attestation stating that they will not be on campus for any reason, nor will they participate in any in-person university-sponsored activities. **Job Summary:**

Keywords: Rochester Institute of Technology, Rochester , Financial Coordinator, Other , Rochester, New York