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Tradeshow Logistics Coordinator

Company: IN Tradeshows and Events
Location: Rochester
Posted on: November 26, 2022

Job Description:

*IN Tradeshows & Events*

100 Aviation Avenue
Rochester, New York 14624

IN Tradeshows & Events specializes in brand awareness and client support at tradeshows and corporate events. We bring brands to life through exhibits, branded apparel, promotional items, and print - doing whatever it takes to be the solution for our clients' marketing objectives. Our expertise includes custom design and build of portable, inline, or island exhibits; event program management; logistics and warehousing; corporate event planning; and collateral/promotional products.

*Logistics Coordinator*

The Logistics Coordinator is a full-time, salaried position at IN Tradeshows & Events, reporting to the Services Coordinator. Responsibilities include:

*Logistics: *
--- Coordinates and books all national and international show logistics with freight carriers, providing concise instructions as to location, required date/time, specific instructions, etc. based on show warehouse deadlines.

--- Creates shipping packets for each shipment that include Bills of Lading, all booth labels, and returning labels.

--- Provides ship dates and shipping cost estimates to the VP of Client Services.

--- Schedules and confirms UPS pickups from hotels and tracks return shipments.

--- Updates and maintains IN Tradeshows Shipping tracker via Google Sheets with all upcoming shipments and tracking all return shipments.

--- Receives calls from customers and drivers during evenings and weekends to confirm scheduled pickups/drop offs and verify addresses.

--- Resolves issues concerning damaged, lost, or delayed shipments.

--- Follow up with freight carriers 1-2 weeks after each show to obtain final invoices so that the customer can be invoiced within 30 days of show close.

--- Other special projects and/or duties as assigned by management.

*Pickups/Deliveries: *
--- Coordinates pickups/deliveries local to the Rochester area.

*Travel: *
--- Travel to tradeshows to oversee the setup and dismantle of properties may be required.

*General: *
--- Tradeshows typically install/dismantle and occur in the evening and over weekends; therefore, checking email, text, voicemail by the Logistics Coordinator after hours regarding any urgent questions from customers and staff onsite at shows is crucial and required.

--- A computer and printer will be provided.

--- This position will have a 6-month review period. At that time, we will review to ensure the position best suits the individual and the company based on growth.

--- Paid time off, healthcare, dental, 401K plans offered.

*Qualifications/Skills: *
--- Proficient with Outlook and Google Office applications, including Docs and Sheets

--- Ability to meet project deadlines

--- Detail-oriented

--- Strong organizational and time-management skills

--- Ability to prioritize in a fast-paced environment

--- Ability to work in a team environment

--- Previous shipping logistics coordination and tradeshow experience a plus

Job Type: Full-time

Pay: $43,000.00 - $50,000.00 per year

* 401(k)
* Dental insurance
* Health insurance
* Paid time off
* Monday to Friday

Ability to commute/relocate:
* Rochester, NY 14624: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location%58047475%

Keywords: IN Tradeshows and Events, Rochester , Tradeshow Logistics Coordinator, Other , Rochester, New York

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