Tradeshow Logistics Coordinator
Company: IN Tradeshows and Events
Posted on: November 26, 2022
*IN Tradeshows & Events*
100 Aviation Avenue
Rochester, New York 14624
IN Tradeshows & Events specializes in brand awareness and client
support at tradeshows and corporate events. We bring brands to life
through exhibits, branded apparel, promotional items, and print -
doing whatever it takes to be the solution for our clients'
marketing objectives. Our expertise includes custom design and
build of portable, inline, or island exhibits; event program
management; logistics and warehousing; corporate event planning;
and collateral/promotional products.
The Logistics Coordinator is a full-time, salaried position at IN
Tradeshows & Events, reporting to the Services Coordinator.
--- Coordinates and books all national and international show
logistics with freight carriers, providing concise instructions as
to location, required date/time, specific instructions, etc. based
on show warehouse deadlines.
--- Creates shipping packets for each shipment that include Bills
of Lading, all booth labels, and returning labels.
--- Provides ship dates and shipping cost estimates to the VP of
--- Schedules and confirms UPS pickups from hotels and tracks
--- Updates and maintains IN Tradeshows Shipping tracker via Google
Sheets with all upcoming shipments and tracking all return
--- Receives calls from customers and drivers during evenings and
weekends to confirm scheduled pickups/drop offs and verify
--- Resolves issues concerning damaged, lost, or delayed
--- Follow up with freight carriers 1-2 weeks after each show to
obtain final invoices so that the customer can be invoiced within
30 days of show close.
--- Other special projects and/or duties as assigned by
--- Coordinates pickups/deliveries local to the Rochester area.
--- Travel to tradeshows to oversee the setup and dismantle of
properties may be required.
--- Tradeshows typically install/dismantle and occur in the evening
and over weekends; therefore, checking email, text, voicemail by
the Logistics Coordinator after hours regarding any urgent
questions from customers and staff onsite at shows is crucial and
--- A computer and printer will be provided.
--- This position will have a 6-month review period. At that time,
we will review to ensure the position best suits the individual and
the company based on growth.
--- Paid time off, healthcare, dental, 401K plans offered.
--- Proficient with Outlook and Google Office applications,
including Docs and Sheets
--- Ability to meet project deadlines
--- Strong organizational and time-management skills
--- Ability to prioritize in a fast-paced environment
--- Ability to work in a team environment
--- Previous shipping logistics coordination and tradeshow
experience a plus
Job Type: Full-time
Pay: $43,000.00 - $50,000.00 per year
* Dental insurance
* Health insurance
* Paid time off
* Monday to Friday
Ability to commute/relocate:
* Rochester, NY 14624: Reliably commute or planning to relocate
before starting work (Required)
Work Location: One location%58047475%
Keywords: IN Tradeshows and Events, Rochester , Tradeshow Logistics Coordinator, Other , Rochester, New York
Didn't find what you're looking for? Search again!