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Payroll Administrative Assistant

Company: Heartland Payment Systems
Location: Rochester
Posted on: July 22, 2021

Job Description:

Every day, Heartland, a Global Payments Company, makes it possible for millions of people to move money between buyers and sellers using our products and unmatched services.  Simply, we create meaningful technology centered experiences that enable our customers to prosper.  If you want to work like an entrepreneur, support and serve entrepreneurs and bring your expertise to a dynamic team, then Heartland is for you.  If it's in your nature to work with a passion to provide tangible solutions for everyone you interact with, then join us and let's see what we can do together.



Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, filing, and packaging of client payrolls. Extensive software skills are required, as well as Internet research abilities and strong communication skills.



What will you be doing?

  • Answer and transfer incoming telephone calls

  • Greet and assist clients with payroll pick up

  • Deliver mail/packages to employees

  • Print color copies for office

  • Help ensure the break room is stocked with coffee and supplies for employees

  • Help with event planning, including the branch picnic and holiday party 

  • Order and stock office supplies

  • Greet customers to the Heartland office

  • Utilize various office equipment (printers, check folding/stuffing machine, postage meter), accurately compile and package client payrolls, reports and other materials

  • Package and ship internal Heartland Payroll mail to various locations/employees

  • Light clerical duties as needed

  • Other duties as assigned

What are the requirements?

  • Customer-service oriented with excellent phone manners

  • General office skills

  • Proficient in Windows PC environment with accurate data entry / keyboarding skills

  • Detail orientated, with ability to focus on numerical data

  • Ability to work under time constraints and meet schedules: at times with unexpected deadlines

  • Ability to multi-task

  • Ability to do light lifting

  • Bilingual preferred but not required


  • High School Education with minimum of 1 year office experience

  • Previous administrative/office management experience preferred

  • Knowledge of payroll industry helpful, but not necessary

  • Proficient in Windows PC environment with accurate data entry/keyboarding skills

  • -Or- an equivalent combination of education and/or experience

Heartland is an equal opportunity employer. Heartland, a Global Payments Company, provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy), national origin, ancestry, age, marital status, sexual orientation, gender identity or expression, disability, veteran status, genetic information or any other basis protected by law. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the Human Resources Department.

Keywords: Heartland Payment Systems, Rochester , Payroll Administrative Assistant, Other , Rochester, New York

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