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Transportation Coordinator

Company: Thermo Fisher Scientific Inc.
Location: Rochester
Posted on: June 7, 2021

Job Description:

Job Description

Thermo Fisher Scientific's Mission is to enable our customers to make the world healthier, cleaner and safer, and the global coronavirus (COVID-19) outbreak is a powerful reminder of the importance of that Mission. In fact, Thermo Fisher is at the forefront of the global response to COVID-19. We are working with governments, agencies, industry partners and researchers globally to ensure priority access to instruments, consumables, safety supplies and other products to address the outbreak. Our efforts have been particularly focused in supporting analysis of the virus, diagnosis, personal protection, and ultimately helping in the development of new therapeutics and vaccines.

When you are part of the team at Thermo Fisher Scientific, you will do important work, and you will be valued and recognized for your performance. With talented managers and inspiring coworkers to support you, you will find the resources and opportunities to make significant contributions to the world.

How will you make an impact?

Under the supervision of the Shipping Coordinator Supervisor, this role coordinates all domestic and international shipping activities including the generation of all appropriate paperwork to satisfy customer demand and import/export regulatory compliance. Responsible to coordinate all aspects of shipments involving customers, customer service, marketing, warehouse/shipping operations, freight forwarders and Thermo Fisher Scientific affiliated locations. This position interfaces with many internal and external customers and therefore requires exceptional communication, teamwork and responsiveness.

1st Shift - Rochester, NY

What will you do?

  • Review open customer orders, create pick worksheets on an as needed basis to efficiently meet the customer shipping schedule and satisfy the requested ship dates.
  • Generate shipping output documents as required.
  • Generate customer invoicing upon shipping. Audit waiting-to-ship reports daily to ensure all invoicing is completed.
  • Coordinate the shipping of freight by contacting appropriate freight carriers.
  • Communicate shipping volumes and priorities closely with the Shipping Coordinator Supervisor and 3rd party warehouses to optimize available resources.
  • Shop rates for prepaid shipments to ensure that we are getting the best possible freight rates.
  • Review and audit freight bills for billing accuracy. Respond to billing questions from external freight payment services.
  • Generate and prepare documentation for importing and exporting shipments in accordance with US and country specific import export laws, rules and regulations.
  • Manage and execute electronic export declarations (AES - Automated Export System)
  • Respond to shipment-related customer inquiries. Lead investigations through resolution for shipment/transportation concerns. Update appropriate records in
  • Processes freight allowance debits and credits. Secure domestic and international freight quotes from transportation service providers for both lane optimization and in response to quote requests.
  • Administer NAFTA (North America Free Trade Agreement) certificate management proves. Coordinate Chamber of Commerce Certificates of Origin with freight forwarders.
  • Formally document new or changed procedures. Identify who requires training and execute training if needed.
  • Maintain knowledge of current international import/export regulatory requirements. Update applicable standard operating procedures as necessary.
  • Participation in transportation-related project teams.
  • Effectively lead cross-functional root cause and corrective action to resolve customer-related shipping issues.

How will you get here?


  • Minimum of High School Diploma or GED, plus equivalent experience in Logistics and Transportation. 2 year degree in business related field preferred.
  • 3 to 5 years of experience in logistics and transportation
  • Proficient in Microsoft Excel and Microsoft Word.
  • ERP Oracle experience accepted, SAP P46 experience a plus.
  • Must understand international INCO terms and international banking practice related to transportation.
  • Must have demonstrated maturity in effective communication (oral, written, email, etc.) with internal and external parties under stressful conditions.
  • Must be flexible with work hours to support both standard and non-standard workdays. This position requires flexibility for frequent workday schedule changes (including overtime) to meet customer and business priorities and objectives. The shipping department schedule spans 24/5 plus weekends as necessary.
  • Occasional Domestic and International travel may be required.

Professional Characteristics:

  • Must be well organized and detail oriented with the ability to multitask without making errors.
  • Must be able to work independently in a fast-paced environment with a passion for meeting the customer's expectations.

What Thermo Fisher Offers to Employees:

  • Medical, Dental, and Vision benefits effective on first day of employment
  • Paid Time Off - Eligible to accrue up to 120 hours of Paid Time Off (PTO), pro-rated based on start date
  • Paid Holidays
  • 401(K) Retirement Plan - Company Matching Contribution up to 6%
  • Shift Premium for night shift employees


Thermo Fisher Scientific Inc. (NYSE: TMO) is the world leader in serving science, with revenues of nearly $25 billion and approximately 75,000 employees globally. Our mission is to enable our customers to make the world healthier, cleaner and safer.

We help our customers accelerate life sciences research, solve complex analytical challenges, improve patient diagnostics, deliver medicines to market and increase laboratory productivity. Through our premier brands - Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific and Unity Lab Services - we offer an unmatched combination of innovative technologies, purchasing convenience and comprehensive services.

Keywords: Thermo Fisher Scientific Inc., Rochester , Transportation Coordinator, Other , Rochester, New York

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