Manager of Advancement Events, MAG
Company: University of Rochester
Posted on: November 19, 2023
The Manager of Advancement Events is responsible for formulating,
planning and executing an annual line-up of events, leveraging
connections with artists, curators, and cultural institutions to
provide exclusive social/cultural engagement opportunities for
donors and prospects. Works to cultivate, steward, and grow MAG's
existing and prospective donor base and to engage diverse
audiences. Works in close collaboration with the MAG Advancement
team, MAG Events, MAG Marketing & Engagement, and, as needed, UofR
Central Advancement Events.
- In close collaboration with MAG Advancement Team, plans,
coordinates and executes a minimum of five Director's Circle events
per year (on and/or offsite), including but not limited to
lectures, receptions, luncheons, dinners, tours with curators,
trips to art museums, etc., as well as ad hoc social/cultural
engagement opportunities for high-level Director's Circle members
In close collaboration with MAG Advancement Team, plans,
coordinates and executes MAG annual fundraiser, An Artist's Affair.
(Including, but not limited to, invitation creation/mailing,
food/beverage, d--cor, web content, sponsorship levels, auction,
tickets, web forms, gift processing, volunteer management,
Serve as the primary staff liaison to the Board of Managers Gala
Assists Museum Director and MAG Advancement Leadership with
prospecting/soliciting sponsors and tracking/reaching fundraising
goals. Work with Marketing/Engagement to ensure target audiences
Works in collaboration with the MAG Advancement Administrative
Assistant to help coordinate events or experiences for
exhibition/program sponsors, including Sponsor Recognition
Plans/executes Marion Stratton Gould Society/Herdle Leadership
Works with Grant Manager to plan/execute annual Legislative
Plans/executes other major gift receptions/salons/reveals, etc. as
In close collaboration with the Manager of Annual Giving, plan
lively and engaging member activities (such as exhibition previews
or behind-the- scenes access) designed to encourage growth in
membership. These events include, but are not limited to, Docent
Gallery Exhibition Preview Parties (-3-4 per year) and other
member/new member events.
Work with MAG Marketing & Engagement (or outside vendors and
community partners, when appropriate) to design mail/email
invitations, emails tailored to members, as well as general
membership promotion around MAG, in the community, and on social
Manages data entry into all Advancement systems (such as the OASIS
Events Module) for all MAG Advancement-related events for which the
position is responsible, both pre and post event.
Works with IT to pull lists of prospects, guests, etc. with
events-based queries from database for analysis, invitation, and
Creates and manages budgets for Advancement events, MAG annual
gala, and all Engagement initiatives.
Works with bookkeeper to balance accounts.
Works with Director of Advancement, Director of Marketing &
Engagement and Engagement Manager to forecast respective budgets
Oversee the MAG Advancement Events calendar.
Provide event support to MAG Advancement team and Museum Director
Help staff Membership or Engagement events as needed.
Other duties as assigned
Bachelor degree required
Five years of experience in event management or related field
Have a proven track-record of successful event coordination, from
concept to execution. Experience in project management a plus.
Able to work successfully with diverse groups, including museum and
University staff (leadership and peers), community volunteers,
outside agencies, and tourism/hospitality representatives. Having
knowledge of University of Rochester policies is a plus.
Required necessary skill sets include:
A strong sense of organization, attention to detail, planning, and
Self-starter and multi-tasker, with an ability to prioritize
Effective written, verbal, and interpersonal communication skills,
with demonstrated excellence in providing customer service to both
internal and external stakeholders.
Initiative to tactically plan then implement execution of
Director's strategic vision and programmatic oversight.
Must be able and willing to work some evenings and weekends each
month as needed.
Proficiency in Microsoft Office suite of software (especially
Excel) and/or database/reporting software(s). Use of various social
media outlets is a plus.
The University of Rochester is committed to fostering, cultivating,
and preserving a culture of equity, diversity, and inclusion to
advance the University's mission to Learn, Discover, Heal, Create -
and Make the World Ever Better. In support of our values and those
of our society, the University is committed to not discriminating
on the basis of age, color, disability, ethnicity, gender identity
or expression, genetic information, marital status,
military/veteran status, national origin, race, religion/creed,
sex, sexual orientation, citizenship status, or any other status
protected by law. This commitment extends to the administration of
our policies, admissions, employment, access, and recruitment of
candidates from underrepresented populations, veterans, and persons
with disabilities consistent with these values and government
contractor Affirmative Action obligations.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range: $53,500 - $74,900 Annually
The referenced pay range represents the minimum and maximum
compensation for this job. Individual annual salaries/hourly rates
will be set within the job's compensation range, and will be
determined by considering factors including, but not limited to,
market data, education, experience, qualifications, expertise of
the individual, and internal equity considerations.
Location: Memorial Art Gallery
Full/Part Time: Full-Time
Opening: Full Time 40 hours Grade 053 MAG-Advancement
Keywords: University of Rochester, Rochester , Manager of Advancement Events, MAG, Executive , Rochester, New York
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