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Mail Management Specialist

Company: Paychex
Location: West Henrietta
Posted on: May 15, 2022

Job Description:


Accountable and responsible for the movement of inbound and outbound mail/packages within the Rochester facilities.

  • Documents, sorts and delivers all incoming mail, packages and overnight letters in an accurate and timely fashion. Responsible for processing all outbound mail/packages in accordance with requested service i.e. USPS, UPS, Federal Express, Prestige, and Purolator.
  • Retrieves mail from local post office twice daily. Receives and delivers mail/packages to all Rochester Paychex locations in an accurately and timely manner. Drives the company van to various locations for pick-up and delivery twice daily.
  • Sorts, scans and saves HRS documents electronically into suitable storage file to ensure appropriate retention of HRS documents.
  • Performs internal mail runs throughout Rochester facilities each day including delivery and pick-up of mail/packages at designated areas.
  • Consolidates outgoing mail to the Paychex locations using the most economical rates.
  • Researches and resolves issues based on e-mail requests pertaining to traceable mail through internal and external systems i.e. USPS, UPS, Federal Express, Prestige, DXO. Answers questions and performs traces on accountable mail/packages as needed.
  • Makes recommendations on the most economical method of shipping mail/packages to ensure the best use of company dollars.
  • Orders and maintains the paper supply within the Rochester facilities to ensure inventories meet business needs at all times.
  • Position rotates throughout the Rochester facilities.

    • H.S. Diploma - Required
    • 1 year of experience in Knowledge of postal meter and scales, and personal computers.
    • work schedule: 7:30am - 4:30pm and 8:00 am to 5:00 pm ( shift vary)
    • $15/hr

Keywords: Paychex, Rochester , Mail Management Specialist, Executive , West Henrietta, New York

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