Secretary - Math, Science & Career Education

Company: Genesee Community College
Location: Batavia
Posted on: May 27, 2023

Job Description:

Location: Batavia, NY Category: Civil Service Posted On: Thu May 4 2023 Job Description:
ABOUT THE DEPARTMENT FOR MATH, SCIENCE & CAREER EDUCATION:
The Department for Math, Science & Career Education (MSCE) encompasses multiple programs under Academic Affairs including Business & Commerce, Computers and Technology, Health Care, Health & Physical Education, Office of Technology & Support, Science & Technology, Economic Crime Investigation, Paralegal Studies and Liberal Arts & Science: Math & Science.
DISTINGUISHING FEATURES OF THE CLASS:
This is important clerical work which involves responsibility for performing complex secretarial tasks for an administrative head of an educational or governmental agency. The work can be characterized as involving increasingly responsible secretarial tasks requiring a high degree of mature judgment and knowledge of program policies and procedures. Work is performed in accordance with general instructions received from a superior with considerable leeway for independent decisions in carrying out assignments. Supervisory responsibilities may be delegated or assigned this employee which will be executed within well-defined limits. Does related work, as required.
TYPICAL WORK ACTIVITIES:
May act as personal secretary to an administrative head to an educational or governmental agency or department, including the composition of letters in reply to routine inquiries for information;
Acts as liaison between agency officials and public and non-public officials covering specialized and designated programs;
Functions in a secretarial capacity for setting up meeting dates, appointments, and confidential personnel matters;
Performs the more confidential aspects of the administrator's work including maintaining and processing personnel data and information such as evaluative reports, disciplinary proceedings, and health problems;
Upon assignment, processes new employees in orientation, training, and related matters;
Where necessary, operates word processing equipment and/or other high tech equipment;
Functions as an intra-agency and inter-agency functionary when so authorized by the administrator;
Maintains office records and clerical procedures unique to the administrator's office, which may include the manipulation of data base information to create a variety of departmental, computerized reports;
Maintains records and prepares reports as due;
Performs a variety of clerical and typing functions as needed;
Keeps complex records of activities of the agency.
The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Job Requirements:
MINIMUM QUALIFICATIONS:
Graduation from high school or possession of an appropriate equivalency diploma recognized by the NYS Department of Education, AND EITHER:
A. Graduation from a regionally accredited or NYS registered two year college with an Associate's degree in Secretarial Science, Office Technology-Secretarial or related field, AND one (1) year of full-time, paid clerical experience which shall have included typing;
OR:
B. Completion of a minimum of 65 semester credit hours from a regionally accredited or NYS registered college or university, including a minimum of 24 semester credit hours in Office Technology AND one (1) year of full-time, paid clerical experience which shall have included typing;
OR:
C. Three (3) years of full-time, paid clerical experience, which shall have involved typing.
Part-time experience will be prorated as appropriate.
Additional Information:
This is a civil service position with Genesee County and anyone applying must either currently hold the title of Secretary with Genesee County or this will be a provisional appointment. For the provisional appointment, the individual selected for the position must be a resident of Genesee, Erie, Livingston, Monroe, Niagara, Orleans or Wyoming County, apply for the next Genesee County Civil Service examination for this title and be reachable on the list.

Keywords: Genesee Community College, Rochester , Secretary - Math, Science & Career Education, Education / Teaching , Batavia, New York