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Corporate Administrative Assistant

Company: Howard Hanna
Location: Rochester
Posted on: November 11, 2019

Job Description:

SUMMARY: Provides administrative office support by maintaining and updating office systems, monitoring administrative projects; and tracking compliance.ESSENTIAL DUTIES AND RESPONSIBILITIES including but not limited to the following. Other relevant duties may be assigned.Manage company-wide announcements

  • Births deaths, marriages, etc.
  • Send card and/or flowers
  • Coordinate information flow to managementAdditional Duties:
    • Support Executive team & their respective projects
    • Organize recruitment contacts in ContactsNow
    • Type-up Paperwork
    • Laminate presentations
    • Organize training events
    • Photograph training events
    • Invoice processing
    • Send welcome letter to new agents in coverage region
    • Add new agent to contacts
    • Put regional agents birthdays on the VPs calendar each month and send birthday cards to the agents signed by the VP
    • Edit region-wide announcements
    • Collect weekly call logs from regional managers
    • Invoice processing
    • Reconfigure excel reports
    • Honor Roll
    • Include company-wide announcements (births, deaths, etc.)
    • Organize and facilitate manager meetings, etc.
    • Order food and supplies
    • Schedule events at the Rochester Main Office
    • Schedule the meeting room in the company calendar
    • Order food, supplies, set-up and clean up
    • Monthly newsletter
    • Hanna Perks Email Blasts
    • Money Back Guarantee program
    • Back-up support for front desk reception at Rochester Main office
    • Process mail
    • Welcome visitors
    • Answer the phone
    • Process requests for the Marketing Kit
    • Assist agents located at the Rochester Main office
    • Support for Customer Care Dept.
    • Answer Customer/Agents calls, vendor requests/referrals and general inquiries
    • Assist with regional events
    • Plan and execute
    • Research and reserve locations, food, flowers, decorations, giveaway items, etc.
    • Send Invitations
    • Track RSVPs
    • Assist Marketing
    • Proof-read and edit materialsTo apple please email resumes to jenniferclark@howardhanna.comHowardHanna.comHanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.Location: Rochester, NY

Keywords: Howard Hanna, Rochester , Corporate Administrative Assistant, Administration, Clerical , Rochester, New York

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