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Executive Secretaries and Administrative Assistants

Company: US Tech Solutions, Inc.
Location: Rochester
Posted on: April 2, 2024

Job Description:

Job Title: Executive Secretaries and Administrative Assistants Location: Rochester, NY Duration: 24 months contract Job Description: Assist regional offices with finding someone to assist in resolving issues. Work with regional support staff with basic office support duties (as described above) Ensure regional offices are notified of changes in meetings and case addendums. Responsibilities: Answers and distributes phone calls to appropriate areas. Responds to routine program-related telephone and email inquiries. Screens and directs incoming calls. Responds to questions regarding Nursing Home Complaints. Redirects caller when applicable. Input and retrieve information within multiple computer programs including ASPEN Central Office (ACO) and ASPEN Complaint Tracking System (ACTS). Formats and prepares a variety of correspondence, reports, proposals, and other written material. Opens, logs, and distributes mail daily. Responds to program general questions and redirect callers as necessary. Schedules meetings and conference calls: reserve meeting rooms. set up conference call login information. monitor meeting invitation acceptances and rejections; and re-schedule meetings and conference calls as necessary. Experience: 1+ years of experience in administrative support within medical, healthcare, or in a hospital. Skills: photocopying scanning faxing assembling informational packets filing distributing information; and assist with conferences and other events as requested. Performs minor document editing and proofreading. Sets up and maintains project-related hard copy and electronic files including database input and updates. Liaison between IT and the Nursing Home Complaint Program related to reporting issues. Education: Minimum qualifications: Excellent working knowledge of Microsoft Office, specifically Word and Excel. The ability to work on a team and handle multiple, shifting priorities. Good organizational skills. Ability to correspond with the public, healthcare professionals as well as other agencies. Familiarity working in electronic databases including previous experience working with the Automated Survey Processing System (ASPEN). Preferred qualifications include: Excellent organization skills and attention to detail. Previous work experience in healthcare and/or business office and the ability to quickly adapt to the Long-Term Care computer programs.

Keywords: US Tech Solutions, Inc., Rochester , Executive Secretaries and Administrative Assistants, Administration, Clerical , Rochester, New York

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