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Administrative Assistant

Company: Corning
Location: Corning
Posted on: November 18, 2021

Job Description:

Requisition Number: 51057 Corning is one of the world's leading innovators in materials science. For more than 160 years, Corning has applied its unparalleled expertise in specialty glass, ceramics, and optical physics to develop products that have created new industries and transformed people's lives. At Corning, our growth is fueled by a commitment to innovation. We succeed through sustained investment in research & development, a unique combination of material and process innovation, and close collaboration with customers to solve tough technology challenges. We are a four-time National Medal of Technology winner thanks to our technology leadership and R&D environment, which attract and enable the best scientific minds in the world. This pipeline of talent has brought life-changing innovation to your fingertips for more than 160 years. Scope of Position (i.e. projects involved with and role within group): Provide administrative support to Business Technology Director (BTD), staff, and development departments Day to Day Responsibilities: * Calendar management for BTD/staff; assist with other department calendars as needed * Travel arrangements to include international/domestic, as well as processing visa/ passport requests, work closely with CIBT to ensure document processing goes smooth * Email management for BTD * P-card and e-Procurement purchase requisition ordering/tracking * Create/Distribute communications to organization on behalf of Director * Create agenda and manage calendar for Weekly Staff Meetings, facilitate meetings when needed * Create agenda, handle logistics for Department meetings, facilitate as needed * Schedule and coordinate annual Safety Assessment, participate as part of the Safety Team * Provide monthly IP stats to BTD and Executive office (IDs, filed applications, patents granted, BTIC report) * Provide monthly safety stats to BTD and Executive office (incidents, recordables, near misses); schedule and coordinate any incident or potential SIF reviews as needed * Provide logistic and meeting support for relevant technology exchanges, facilitate meeting when needed * Provide logistic and meeting support for annual Business Technology Review (rehearsals, presentations, posters) working closely with SP Events Team * Provide logistic and meeting support for annual R&D Review, proofread presentations and posters and handle poster printing process * Monthly budget tracking and support working closely with Director/Finance * Space Planning tracking and support working closely with Space Planning coordinator * Maintain project number for Department (request new project numbers, closures and changes to existing numbers, maintain master list on Dept. share drive) * Assist Recruiting Department with scheduling interviews with BTD/staff members; meet and escort candidates as needed * Work closely with HR to onboard new employees and contractors * Provide updates for department organization charts, phone lists, department in/out board, mail slots and bulletin boards as needed * Maintain email distribution lists for organization * Provide Etad maintenance for department * Assist logistics/tours for customer visits * Coordinate department summer and holiday events/activities * Work closely with several administrative teams * Work closely with people across all organizational levels and support groups to include Customer Service, Facilities, Trades and Events Team * Work effectively as an individual, as well as a team player * Manage and track capital spending (AR approval process, purchase orders, vendor mgmt.) * Support project leaders and scientists with procurement of materials and equipment * Participate/lead other department initiatives (e.g., culture improvement teams) * Be "first adopter" to test drive new technologies and processes and provide feedback on improvements prior to deployment to larger organization Safety Coordinator for Capabilities Management Staff * Manage KD Computer Lab access and any software updates and troubleshooting required of the computers with IT Tech Support * Lead initiatives required in preparing departments for Corporate DARM Audits * Provide backup assistance for procurement purchasing for Gorilla Glass and CPPD Administrative Assistants during vacation and sick time * Team Leader for Safety Bank for Capabilities Management groups; managing training of safety bank process, updating data sheet for new hires and people leaving, and attending quarterly meetings Travel Requirements (please note if international): None Hours of work/work schedule/flex-time: 8-5 w/ flexibility Education and Experience (minimum required for consideration) 2-3 years previous experience as Director level administrative assistant Required Skills (These are skills that candidates MUST possess) (1) Able to handle sensitive information in a confidential manner (2) Detail oriented; able to multitask and prioritize tasks (3) MS Office (Outlook, Word, Excel, PowerPoint) (4) Concur expense report processing / approvals (5) PeopleSoft e-Procurement (6) Knowledge of phone and video conferencing systems (7) Flexible & Courteous (8) Team Player Desired Skills (These are skills that would be nice for candidates to possess) * Prior experience with Corning Incorporated * Strong written and verbal communication skills * S&T Experience * Consistency and continuity of performance * Working knowledge of WebEx, eTAD, Space Planning, SPITS, Concur, Box and SharePoint (Internal Corning Systems) * Eager to take on "additional" responsibilities when requested Soft Skills (Communication/Team/Leadership) (1) Good written and verbal communication skills (2) Prioritization and multi-tasking capabilities (3) Networking skills (4) Teamwork We prohibit discrimination on the basis of race, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, veteran status or any other legally protected status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Nearest Major Market: Corning

Keywords: Corning, Rochester , Administrative Assistant, Accounting, Auditing , Corning, New York

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